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Free maintenance checklist maker: Check it, sign it, print it.

Build a maintenance checklist for any machine in a minute. Start from a ready template, mark each check pass or fail, then print it or save it as a PDF. Free, no account needed, and it works on your phone.

1. Pick a template
Suggested: monthly or quarterly
2. Mark each check
Before you start
  1. Isolate power and lock out the unit
  2. Look for leaks, rust or damage on the cabinet
Airflow
  1. Check air filters and replace if dirty
  2. Check belts for wear and tension
  3. Clean the condenser and evaporator coils
  4. Check the blower motor and fan blades
Cooling and controls
  1. Clear the condensate drain and drain pan
  2. Check refrigerant pressures against the nameplate
  3. Tighten electrical connections and check contactors
  4. Test the thermostat and run a full cooling cycle
  5. Record supply and return air temperatures
0 of 11 checks done0 pass · 0 fail · 0 N/A

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How it works

A checklist in three steps.

  1. 1

    Pick a template

    Start from HVAC, generator, forklift, compressor, kitchen, gym, building or production machine checks, or a blank sheet.

  2. 2

    Make it yours

    Reword checks, remove the ones you skip and add your own. Fill in the machine, the site and who checked it.

  3. 3

    Check, then print

    Mark pass, fail or N/A and add notes. Print it for the clipboard or save a branded PDF to send on.

The templates

What each checklist covers.

These are common checks to start from. Your machine’s manual and the safety rules for your site come first, so add or change checks to match them.

HVAC unit maintenance checklist

How often: monthly or quarterly

Before you start

  • Isolate power and lock out the unit
  • Look for leaks, rust or damage on the cabinet

Airflow

  • Check air filters and replace if dirty
  • Check belts for wear and tension
  • Clean the condenser and evaporator coils
  • Check the blower motor and fan blades

Cooling and controls

  • Clear the condensate drain and drain pan
  • Check refrigerant pressures against the nameplate
  • Tighten electrical connections and check contactors
  • Test the thermostat and run a full cooling cycle
  • Record supply and return air temperatures
Open the hvac unit checklist

Standby generator maintenance checklist

How often: weekly or monthly

Engine

  • Check engine oil level
  • Check coolant level and look for leaks
  • Check fuel level and look for fuel leaks
  • Inspect belts and hoses
  • Check the air filter restriction indicator

Electrical

  • Check battery voltage and clean the terminals
  • Check the battery charger is working
  • Inspect wiring and control panel for alarms

Test run

  • Run the generator and record running hours
  • Check voltage and frequency on the panel
  • Listen for unusual noise or vibration
  • Check the transfer switch is set to auto
Open the standby generator checklist

Forklift maintenance checklist

How often: before every shift

Engine off

  • Check tyres and wheels for damage
  • Inspect forks, mast and chains for cracks or wear
  • Look for hydraulic, oil or fuel leaks
  • Check fluid levels (oil, hydraulic, coolant)
  • Check battery charge or fuel or gas level
  • Make sure the data plate and decals are readable

Engine on

  • Test the horn, lights and reversing alarm
  • Test the service brake and parking brake
  • Test the steering
  • Test lift, lower and tilt controls
  • Check the seat belt and overhead guard
Open the forklift checklist

Air compressor maintenance checklist

How often: weekly

Daily items

  • Drain condensate from the receiver tank
  • Check the oil level
  • Check operating pressure and temperature
  • Listen for air leaks and unusual noise

Weekly items

  • Clean or replace the intake filter
  • Check belt tension and condition
  • Test the safety relief valve
  • Check the air dryer and auto drains
  • Clean the cooler fins
Open the air compressor checklist

Commercial kitchen maintenance checklist

How often: weekly

Cold storage

  • Record walk-in cooler and freezer temperatures
  • Check door gaskets and door closers
  • Clean condenser coils on fridges and ice machines

Cooking line

  • Check fryer thermostats and oil condition
  • Check burners and pilot lights on the range
  • Check oven door seals and temperature accuracy
  • Clean grease filters in the extraction hood

Water and cleaning

  • Check dishwasher wash and rinse temperatures
  • Check the ice machine water filter
  • Look for leaks under sinks and around drains
Open the commercial kitchen checklist

Gym equipment maintenance checklist

How often: weekly

Cardio machines

  • Check treadmill belt tracking and tension
  • Clean under treadmills and lubricate the deck as the manual says
  • Test emergency stop clips and buttons
  • Check bike and rower pedals, straps and seats
  • Check power cords and display consoles

Strength equipment

  • Inspect cables and pulleys for fraying
  • Check pins, bolts and adjustment knobs
  • Check upholstery for tears
  • Check the bench and rack anchor bolts
Open the gym equipment checklist

Building walk-through maintenance checklist

How often: monthly

Safety

  • Test emergency lighting and exit signs
  • Check fire extinguishers are charged and in date
  • Check fire doors close and latch
  • Keep escape routes clear

Building

  • Check for roof or ceiling leaks and stains
  • Check doors, locks and closers
  • Replace failed light bulbs and tubes
  • Check washrooms for leaks and running taps
  • Walk the car park and outside lighting
Open the building walk-through checklist

Production machine maintenance checklist

How often: daily or weekly

Before start-up

  • Check guards and interlocks are in place
  • Test the emergency stop
  • Check lubrication and coolant levels
  • Look for leaks, loose parts or damage

While running

  • Listen for unusual noise or vibration
  • Check pressures and temperatures on gauges
  • Clean chips, dust and debris from the work area
  • Record any alarms or faults
Open the production machine checklist

Want these to come up on schedule instead of on a clipboard? See how preventive maintenance plans and work orders work in Catalyces.

Questions

Checklist questions, answered.

Still wondering about something?Call, text or write to us. A real person on the team will answer.+1 934-200-2385
Email hello@catalyces.com

Yes. There is no account to create. Pick a template, change the checks and mark each one pass, fail or N/A. The first time you print or save a PDF, we ask for an email address or phone number, once per device. The checklist itself is not sent to us. It stays in this browser, so you can close the page and pick up where you left off.