How do we stay ready for health inspections?

Build a preventive maintenance plan with a checklist that mirrors your inspection points. Set it to repeat on the schedule you choose, and the jobs are created automatically. Each completed checklist, with photos and sign-off, stays in the equipment's history. When the inspector visits, export that history to PDF and show what was checked and when.

Can we see which location breaks down the most?

Yes. Every work order and asset carries its location, so you filter and export by site to compare how often each one needs repair. Sort the export in Excel, and the location with the most breakdowns sits at the top. Do the same by machine to see which unit keeps coming back.

restaurant equipment maintenance: Keep the kitchen running, not guessing

Catalyces is maintenance software for restaurant owners and managers keeping walk-ins, fryers, ovens and ice machines running. It handles work orders for repairs, preventive maintenance plans so filters and gaskets get checked before they fail, a daily status for every piece of equipment, and a parts record for your repair vendor.

Start your free trial See a typical day

Today’s jobsExample board

Walk-in freezer not coolingWO-4112 · Location 2, back kitchenOpen
Quarterly gasket checkWO-4109 · Location 1, all unitsIn progress
Ice machine filter changeWO-4101 · Location 3, barDone

Walk-in coolersFryersOvens and rangesIce machinesDishwashers

Sound familiar?

The notes on every Restaurants & Kitchens whiteboard.

Built for restaurant owners, managers and the in-house or contracted techs who keep kitchen equipment running. Works for one location or a small group of them.

Nobody wrote down when the walk-in compressor was last serviced.
A fryer breaks mid-shift and you're calling three repair numbers.
Gasket and filter checks only happen after something fails.
You can't tell which location has the most breakdowns.

A typical day

Same work. Less chasing.

Here’s how an ordinary day goes once the jobs, machines and customers live in one place.

6:30 am
You check yesterday's daily status before opening and see the walk-in freezer was marked stopped overnight.
11:00 am
The fryer starts smelling off mid-lunch rush. You create a job on your phone between tickets.
3:00 pm
Your repair tech logs the part replaced and the cost, right from the kitchen.
9:00 pm
You close out and mark every unit working again before you lock up.

How Catalyces helps Restaurants & Kitchens teams

Daily status for every unit

Mark each walk-in, fryer and ice machine working or stopped at the start of each day. A daily status email shows what's down. No more finding out during the lunch rush.

Preventive maintenance before things fail

Set a PM plan for gasket checks, filter changes and deep cleans on a schedule you choose, and the job gets created for you. Skip a run during a slow week or pull one forward before a big event.

One history for your repair vendor

Every piece of equipment keeps its own repair history, parts used and cost, so your vendor isn't starting from zero on every visit. Attach a photo of the nameplate once and stop hunting for model numbers.

What you can keep track of

Walk-in coolers
Fryers
Ovens and ranges
Ice machines
Dishwashers
Refrigeration units
Exhaust hoods
Prep equipment

Add your own fields, like serial number or warranty date, to any of them.

The parts you’ll use most

Work ordersCreate, assign and track every job in one place.Asset trackingOne record per machine, from day one to sold.Preventive maintenanceSet a schedule once. Jobs appear on their own.

Questions

Restaurants & Kitchens: fair questions, straight answers.

Still wondering about something?Call, text or write to us. A real person on the team will answer.+1 934-200-2385

Email hello@catalyces.com

Yes. Anyone on your team can create a job right in their phone browser, and native iPhone and Android apps are coming soon. They can attach a photo of the problem. It routes straight to whoever you assign, so it doesn't just sit in a group chat waiting for someone to notice.

Other trades it fits

HVAC & Refrigeration Generators & Power Facilities Gyms & Fitness

You look after the machines. We’ll look after the paperwork.

Try it free for a week. No credit card. Your first job is about five minutes away.

Start your free trial See pricing