Can we track maintenance by equipment brand across locations?

Yes. Every machine's asset record includes brand and group, and you can filter or export across all your locations by either field. Open the export in Excel to see how many jobs each brand needed this year, and what they cost. It's a quick way to check which treadmills earn their place before you renew.

Does it handle manufacturer warranty schedules?

Yes. Add the warranty end date as a custom field on the asset record, and it shows with the rest of the machine's details. Build a PM plan for the manufacturer's service schedule, so warranty visits happen on time. Every job is logged in the machine's history, which is your proof when you make a claim.

gym equipment maintenance software: One maintenance person, every machine covered

Catalyces is maintenance software for gyms and fitness clubs, built for the one maintenance person covering a club floor as much as a bigger facilities team. It handles work orders for broken equipment, preventive maintenance plans for belts and cables, a full repair history per machine, and parts tracking for the fixes you do yourself.

Start your free trial See a typical day

Today’s jobsExample board

Treadmill belt slippingWO-5050 · Main floor, row 2Open
Quarterly cable inspectionWO-5047 · Free weight areaIn progress
Bike resistance fixWO-5039 · Group cycle roomDone

TreadmillsEllipticalsStationary bikesWeight machinesFree weight racks

Sound familiar?

The notes on every Gyms & Fitness whiteboard.

Built for gyms, fitness clubs and the maintenance staff who keep the equipment floor running, from a single maintenance person at one club to a team across several locations.

A member reports a broken machine, gone by the time you get there.
No record of which cables were replaced on which bike.
You're guessing when belts were last serviced across forty machines.
Out-of-order signs multiply because nobody's tracking what's actually fixed.

A typical day

Same work. Less chasing.

Here’s how an ordinary day goes once the jobs, machines and customers live in one place.

6:00 am
Before the morning rush, you walk the floor with your phone and flag the treadmill with the sticking belt.
12:30 pm
A member reports a bike that won't hold resistance. The job lands on your list with the machine already attached.
3:45 pm
You log the belt you replaced and the cost, so next time it's one tap to see what was done.
8:00 pm
You mark the treadmill back in service before the evening crowd arrives.

How Catalyces helps Gyms & Fitness teams

Every machine has its own history

Treadmills, bikes and weight machines each get a record with brand, your own fields (like serial number) and every repair logged against it. When a machine acts up again, you see what was replaced last time instead of starting over.

Preventive maintenance before belts snap

Set a PM plan per machine type, like monthly belt checks or cable checks every 3 months. The job appears on schedule. Skip a run for a machine that's barely used, or pull one forward for the one that gets hammered.

Parts you track, not guess at

Issue belts, cables and bolts against the job as you use them, and your stock count stays honest. Low stock shows up on the dashboard before you're out mid-repair.

What you can keep track of

Treadmills
Ellipticals
Stationary bikes
Weight machines
Free weight racks
Rowing machines
Cable crossover stations
Locker room fixtures

Add your own fields, like serial number or warranty date, to any of them.

The parts you’ll use most

Asset trackingOne record per machine, from day one to sold.Preventive maintenanceSet a schedule once. Jobs appear on their own.Work ordersCreate, assign and track every job in one place.

Questions

Gyms & Fitness: fair questions, straight answers.

Still wondering about something?Call, text or write to us. A real person on the team will answer.+1 934-200-2385

Email hello@catalyces.com

When a member mentions a problem, any staff member creates the job on the spot from their phone browser, with a photo. It lands with whoever you assign, with the machine already attached. Native iPhone and Android apps are coming soon. Club owners or managers can also get a portal invite to send requests and follow each repair.

Other trades it fits

HVAC & Refrigeration Generators & Power Facilities Restaurants & Kitchens

You look after the machines. We’ll look after the paperwork.

Try it free for a week. No credit card. Your first job is about five minutes away.

Start your free trial See pricing